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Atlas

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Archive, restore, delete

A record you no longer need can be archived: it leaves the lists but nothing is lost. Deleting it is permanent.

All plans Record › Archive or bin, or a selection in a list Members allowed to delete on the object Try it in the demo
123
  1. 1Show archived
  2. 2An archived record
  3. 3Restore
Hover a number to find the area. Click the screenshot to enlarge it.
The companies list with Show archived on: the Archived column, and the Ancienne Agence record marked Archived, archived on Oct 7, 2026, with the Restore button.

Archive

Section titled “Archive”

On the record, click Archive. For several records, tick them in the list then Archive in the selection bar.

An archived record no longer appears in lists, the Kanban, searches or linked-record pickers. Its e-mails, activity and fields are kept, and it is still reachable through its link: a “Record archived on …” banner then shows at the top. Right after archiving a record, Undo in the notification brings it back.

Find and restore

Section titled “Find and restore”

In the list’s table view, click Show archived. Archived records come back with the Archived badge, and an Archived column gives the date and the Restore button. On the record itself, the banner also offers Restore.

Delete for good

Section titled “Delete for good”

Click the record’s bin, or Delete in a list’s selection bar. The record is deleted for the whole team, with no way back, archived or not.

The Delete “Sarah Kowalski”? window: Keep suggesting as a contact, Stop suggesting sarah.k@nebula.io, Stop suggesting anyone from nebula.io, or Pick people from nebula.io.

E-mails stay in the CRM. When you delete a contact or a company from its record, the window also asks what happens to its addresses (deleting several records from a list doesn’t ask):

  • Keep suggesting as a contact: nothing changes, the address may come back in suggested contacts.
  • Stop suggesting the address, or anyone from its domain, or Pick people from the domain one by one.

A dismissed address is no longer suggested as a contact, neither in suggestions nor by Atlas. Its e-mails keep syncing and being sorted in the Inbox. This choice only applies to your mailboxes, and is undone in Settings › E-mails › Dismissed contacts.

Section titled “Links”